1. Background

At ZRO Imaging AB (“ZRO”), we respect your privacy and are committed to protecting your personal data.

We only collect and process personal information that is necessary for our legitimate business purposes — for example, to respond to inquiries, manage collaborations, or meet legal obligations.

We always aim to minimize the amount and sensitivity of data we handle.

This Privacy Policy explains how ZRO processes personal data and how we ensure that such processing is conducted responsibly and in accordance with applicable data protection laws, including the EU General Data Protection Regulation (GDPR).

Our goal is to ensure that you feel secure when sharing your personal data with us. This policy describes:

• What data we collect and why
• How we use, store, and protect that data
• Who may access it and under what conditions
• Your rights under data protection law
  

3.1 What Personal Data We Process

We collect only the data necessary to manage your relationship with us, such as when you:

• Contact us via email or through our website contact form
• Collaborate or contract with ZRO
• Apply for employment or submit a CV

Examples of personal data we may process include:

• Name and contact details (email, phone number, address)
• Job title and company affiliation
• Curriculum vitae and references (for job applicants)
• Any information you voluntarily provide in messages or attachments

3.2 Information Collected Automatically

When you visit our website, we and our service providers may automatically collect limited technical data through cookies and analytics tools, including:

• Browser type and version
• IP address
• Pages visited and time spent
• Language settings and device type

You can manage or disable cookies through your browser settings.

3.3 Purposes of Data Processing

We process personal data for the following purposes:

• To respond to your inquiries and maintain contact
• To manage projects, collaborations, and contractual relationships
• To fulfill legal or regulatory obligations
• To improve our services and website functionality
• For recruitment and internal administrative purposes

3.4 Legal Basis for Processing

ZRO processes personal data only when there is a valid legal basis, such as:

Performance of a contract – when processing is required to fulfill an agreement with you

• Legal obligation – when required by law or regulation
• Legitimate interest – to pursue ZRO’s legitimate business interests in a way that does not override your rights
• Consent – where you have explicitly agreed to data processing for a specific purpose (e.g., marketing communications). You can withdraw consent at any time.

3.5 How We Obtain Data

We obtain personal data directly from you or through your interactions with us (e.g., via email, contact forms, or meetings).

We may also receive data from publicly available sources or from partners with whom you already have a relationship.

3.6 Your Rights

Under GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction or deletion of inaccurate or unnecessary data
• Restrict or object to processing
• Withdraw consent (where applicable)
• Request data portability

To exercise your rights, contact us using the details below.

3.7 Data Security

ZRO implements technical and organizational measures to ensure that your data is processed securely and protected from unauthorized access, alteration, or loss.

Access to personal data is restricted to personnel who require it to perform their work duties.

3.8 Data Sharing

We do not share personal data with third parties unless it is:

• Necessary to fulfill a contractual or legal obligation
• Required by law or regulatory authority
• Covered by a confidentiality or data processing agreement ensuring adequate protection

We do not sell or rent personal data to any third parties.

ZRO acts as the data controller for the processing of your personal data in accordance with this policy.

Where we use approved third-party processors (e.g., IT or hosting providers), they act only on our instructions and are bound by data protection agreements.

If you have any questions about this Privacy Policy or our data processing practices, please contact us at: privacy@zroimaging.com